Our client is looking for an Administrative Agent
Description
Administrative employee specialized in purchasing, invoicing, and contract follow-up for hardware, software, and external resources. to assist with hardware, licenses, telephony subscriptions, and cost optimization.
Responsibilities
- Together with our Procurement department, manage the complete procurement cycle for IT hardware, software, and external resources — including quotations, orders, invoices, payments, and contract or timesheet follow-up — to ensure accurate financial tracking and timely delivery.
- Ensure accurate tracking of all IT assets by maintaining inventories, managing hardware and software lifecycles, handling stock levels, and overseeing license usage and optimization.
- Manage all mobile and fixed telephony subscriptions by monitoring usage, costs, and allocations, coordinating with providers, and identifying optimization opportunities to reduce overall telecom expenses.
- Use SAP, Coupa, Omnitracker, Microsoft Office and Teams on a daily basis to manage procurement workflows, asset lifecycle tracking, documentation, and communication across IT and supplier stakeholders.
Technical Skills
- Solid understanding of procurement processes (quotations, POs, GR, invoicing, cost centers, vendor management).
- Knowledge of CMDB principles and ITIL best practices for asset and service management.
- Analytical and reporting skills (Excel, Power BI or equivalent).
Communication Skills
- Languages: Bilingual French / Dutch, English at C1 level.
Personal Skills
- Strong organizational and coordination skills.
- Detail-oriented with excellent follow-up capabilities.
- Good communication skills with suppliers, IT teams, and management.
- Ability to work autonomously while managing multiple parallel tasks.
- Analytical mindset for cost optimization and license management.
